ADIDAS x ALPINDUSTRIA ELBRUS RACE 2019

Rules

 

Introduction
Trail running competition ADIDAS x ALPINDUSTRIA ELBRUS RACE is created with passion for mountains to give people an opportunity to explore the wild terrain around the highest mountain of geographical Europe – Elbrus (5642), and race there. The main objectives are to promote a healthy, active lifestyle, popularization of the Elbrus region as a place of active rest of people, and identification of the strongest athletes.

Organization
Public organization  «Alpindustria Mountain Club» Address: 105037, Russia, Moscow, Pervomayskaya str, 18.
Email: enter@elbrusworldrace.com

Bank details
Name: «MOO MO Mountain club Alpindustria»
Address: 18 Pervomayskaya, Moscow, 105037, Russia
Phone: (495) 232-97-79
Fax: (499) 367-31-83
INN: 7719468714
KPP: 771901001
OGRN: 1177700007088
OKPO: 74466754
OKWED: 94.99
Bank: PAO ROSBANK
bank account: 40703810787140000005
BIK: 044525256

Date and venue
July 30th – August 4th 2019. Competition centre is located in the hotel “Ozone 7 peaks”, Russia, Kabardino-Balkar Republic, Elbrus region, Terskol village, Itkol microdistrict.

Distances
Elbrus8 – 8 km with 500 meters ascent on marked course. Individual participation. Time limit – 4 hours. Start from village Verkhniy Baksan on Saturday, 3th of August 2019 at 9.00 am.

Trail – 33 km with 2200 meters ascent on marked course. Individual participation. Time limit –12 hours. Start from village Verkhniy Baksan on Saturday, 3th of August 2019 at 08:00. 2 points ITRA, 2 points UTMB®.

Marathon – 46 km with 3500 meters ascent on marked course. Individual participation. Time limit –17 hours. Start from village Verkhniy Baksan on Saturday, 3th of August 2019 at 07:00. 3 points ITRA, 3 points UTMB®.

Ultra – 56 km with 4200 meters ascent on marked course. Individual participation. Time limit –19 hours. Start from village Verkhniy Baksan on Saturday, 3th of August 2019 at 05:00. 3 points ITRA, 3 points UTMB®.

Race – 109 km with 5400 meters ascent on marked course. Individual or team (2 people) participation. Time limit –41 hours. Start from Azau Glade on Friday 2th August 2019 at 07:00. 5 points ITRA, 5 points UTMB®.

Age groupsThere are gender and age groups in the following distances: Ultra, Marathon, Trail:

Group Age at start date
M/W 21 from 18 to 34 years
M/W 35 from 35 to 44 years
M/W 45 from 45 to 54 years
M/W 55 from 55 and older

 

There are additional child and adolescent age groups in Elbrus8 distance:

Group Age at start date
P/C Parents with children 12-13 years
M/W 15 from 14 to 15 years
M/W 17 from 16 to 17 years

Children who are under 12 years of age on the start date cannot be admitted to the competition. Children 12-13 years old must be accompanied by a parent. Unaccompanied by one parent the child cannot be admitted to the competition

Prizes and diplomas
Ultra, Marathon and Trail distances. In the absolute standings three best results among men and among women are awarded medals and prizes from sponsors. In the age groups M/W 21, M/W 35, M/W 45 and M/W 55 three best results among men and among women are awarded with diplomas and souvenirs.Elbrus-8 distance. In absolute standings three best results among men among women are awarded with medals and prizes from sponsors, in age groups Parents-Children, M/W 15, M/W 17 three best results among men and among women are awarded with diplomas and Souvenirs.

Race distance. Three best results in absolute standings among men (men’s teams and men), women (women’s teams and women) and mixed (mixed teams) are awarded with medals and prizes from sponsors.
The number of prizes and diplomas can be increased by the decision of the organizers.

Conditions of Registration 
To participate in the ADIDAS x ALPINDUSTRIA ELBRUS RACE you must comply with the following conditions:

  • Read and understand these Rules. The application for any distance implies full and unconditional acceptance of these Rules.
  • To participate in Race, Ultra, Marathon or Trail distances you have to reach the age of majority according to the laws of your country of residence and be at least 18 years of age.
  • To participate in Elbrus-8 distance you have to reach the age of 12 years. For participants under the age of 14 years, be sure to participate with one of the parents. For the participants on all points of these terms and Conditions of the applications meet their parents, signing the corresponding agreement.
  • Have a full understanding of the risks involved in participating in the ADIDAS x ALPINDUSTRIA ELBRUS RACE and take those risks upon yourself.
  • Make a preliminary application and pay the entry fee.
  • Ensure that you are aware of your health status, the limits of your physical abilities and the level of your technical skills.
  • Have mandatory equipment with you. The list of equipment is published on http://www.elbrusworldrace.com/.
  • To participate the Marathon or Trail distances, you must confirm that you successfully completed at least one competition in trailrunning, skyrunning, rogaine or adventure racing in the highlands with a distance longer than 30 km (for Marathon) or 20 km (for Trail)
    or you have experience of movement in the mountains (mountain Hiking, trekking or mountaineering) and successfully completed a running distance longer than 30 km (for Marathon) or 20 km (for Trail).
  • To participate the Ultra distance, you must provide a link to the results protocol (you can use the ITRA profile), confirming that you have successfully finished at least one competition in trailrunning, skyrunning, mountain running, adventure racing, daily rogaine, where you have overcome a distance of at least 30 km running in the mountains with a climb of at least 2000 m,
    or a link to the protocol, where you successfully finished the distance is not shorter than the marathon (42 km) and documents confirming the experience of movement in the mountains: mountain hiking or mountaineering (reports, route, certificates, etc.).
  • To participate the Race distance, you must provide a link to the results protocol (you can use the ITRA profile), confirming that you have successfully finished at least one competition in trailrunning, skyrunning, mountain running, adventure racing, daily rogaine, where you have overcome a distance of at least 50 km running (exception: finish on Mountain Marathon on EWR is sufficient) in the mountains with a climb of at least 3000 m,
    or a link to the protocol, where you successfully finished the distance is not shorter than the marathon (42 km) with an average rate of not less than 6:30 min/km and documents confirming the experience of movement in the mountains: mountain hiking or mountaineering (reports, route, certificates, etc.).
  • To participate the Elbrus 8 distance under the age of 18, you specify the data (Surname, name, age, gender, team, city, country) of the child and parents contact details (phone, e-mail)
  • The above experience must not be older than 4 years from the current date.
  • Do not make a claim against the organizer ADIDAS x ALPINDUSTRIA ELBRUS RACE in case of  injury or material damage caused during the competition.
  • To obtain the Bib number, the participant must present the original medical admission (certificate) to competitions in athletics (running) at a distance not shorter than the selected participant, issued no earlier than 6 months before the expected date of the race. Foreign participants submit their admission in Russian or English.
  • Be aware that the ADIDAS x ALPINDUSTRIA ELBRUS RACE distances take place in remote areas that cannot be supported by local hospitals and transport to the nearest hospital can take hours or longer. Also recognize and realize that the distance ADIDAS x ALPINDUSTRIA ELBRUS RACE are on the place, where in an accident emergency evacuation can take a very long time or even be impossible.
  • To be fully and personally responsible for obtaining visas and compliance with all requirements of the immigration laws, crossing the borders of the Russian Federation, while staying in Russia and participation in the ADIDAS x ALPINDUSTRIA ELBRUS RACE. The organizer shall not be liable (including refund of entry fee) if you will not be able to come to Russia and participate in the ADIDAS x ALPINDUSTRIA ELBRUS RACE due to your failure to comply with passport, visa or other immigration requirements.

The organizers ADIDAS x ALPINDUSTRIA ELBRUS RACE can deny the request without giving reasons.

Entry fee

Distance Price
Race (individual participate) 10 000 ₽
Race (team participate) 18 000 ₽
Ultra 7 000 ₽
Marathon 5 500 ₽
Trail 4 000 ₽
Elbrus8 2 000 ₽

 

Other conditions:
10% discount for the first 30 registered participants or teams at the each distance.
Participants who took the first place in the absolute standings at any of the distances of the previous year, are entitled to a free application for any of the distances, provided that the application is made before 23:59 may 1, 2019.
Participants who took 2-3 places in the absolute standings at any of the distances of the previous year, are entitled to a 50% discount on any of the distances, provided that the application is made before 23:59 may 1, 2019.
The entry fee includes a special insurance, local transfer, food points at the distance (except Elbrus8), meals at the finish, mountain guides support to ensure safety at the distance, medical care at the finish, finisher medal, gifts from sponsors.
The organizer reserves the right to change the size of the entry fee associated with a sharp change in the exchange rate, the economic situation, etc.

Exit from the distance
Participants who decide to exit from the distance of the competition, are responsible for the costs associated with the return to the finish. Due to the off-road terrain and long distances, transportation costs are quite high.

Maximum number of participants ADIDAS x ALPINDUSTRIA ELBRUS RACE 2019

Distance Limit
Race 100
Ultra 150
Marathon 200
Trail 300
Elbrus8 200

 

Application
Application for all distances ADIDAS x ALPINDUSTRIA ELBRUS RACE is possible online on the competition website www.elbrusworldrace.com and open as long as there are free slots, application will be completed in accordance with the program of the competition, until 23:59 July 1, 2019. Application at the start is not provided.
For participants of Race and Ultra distances, the payment option will be available after checking the compliance with the mountain experience requirements.
The participant’s application becomes valid after the organizer receives the entry fee.

Receiving of Bib numbers
Receiving of Bib number of the participant is made only in the personal presence or a trusted person of the participant.

Cancellation and re-registration of the application
Cancellation of the application must be made in writing form and sent by e-mail to the Organizer enter@elbrusworldrace.com with the details for the refund.
To cancel the application you need to send a request by e – mail to the Organizer enter@elbrusworldrace.com  You will receive an application form, which must be filled in, signed and sent the original application to the address of the Organizer 105037, Russia, Moscow, Pervomayskaya 18
In case of cancellation before 23: 59, July 1st, 2019, the participant will be refunded in the amount of 80% of the payment.
In case of cancellation of the application after the above terms, the organizer does not return the money. The participant can get the starting package at the start place or after the competition in the place agreed with the organizer.
In the case of re-registration of your application on the other participant, you must send all registration data of the new participant by e-mail enter@elbrusworldrace.com until July 1st, 2019.
In case of transition from a shorter distance to a longer distance, the participant is obliged to pay the difference of the cost. In case of transition from a longer to a shorter distance, the participant is returned the difference by the same coefficient as in the case of cancellation of the application.
After July 1st, 2019, re-registration is not expected.

Equipment
ADIDAS x ALPINDUSTRIA ELBRUS RACE takes place in the highlands where weather conditions can change very quickly and the combination of cold, precipitation and wind can give a cold effect both at very low temperatures. In combination with injury or fatigue, the dark time of day can be fatal for a participant who does not have sufficient supply of clothing and food.
Each participant must carry mandatory equipment in his backpack.
The participants ‘ Bib numbers should remain in the same form as they were issued by the organizers, should not be bent or cropped. The inscription on the Bib number is prohibited. Violation may result in disqualification.
The participant number provided by the organizer must be easily distinguishable throughout the competition.
Before the start of the Race distance will be organized a preliminary control before the briefing and mandatory control of equipment before the start.
For Ultra, Marathon, Trail and Elbrus8 distances will be organized mandatory control of equipment before the start.
At the finish mandatory control of the top five finishers in the absolute at each distance and selective control of the other finishers.
The organizer can prevent the participant from the start or remove from the distance if the participant does not have the mandatory equipment. The list of mandatory and recommended equipment is published on the website http://www.elbrusworldrace.com/.

Environmental protection
Do not throw garbage at a distance. Carry your garbage with you and throw it in garbage bags in the camps or at the finish.
Toilet paper and human waste should be covered with soil, away from the competition distance and water flows.
The participant who left the garbage on the track will be fined.

First aid and rescue services
First aid stations are located in the camps and have satellite communication with the competition centre. Medical staff is available throughout the competition at the competition centre.
It is important that each participant is ready to help another participant who is in danger, and to warn the nearest judge, if possible, to call rescuers. Please note that due to the conditions in which the competition takes place, you may have to wait much longer than expected for medical assistance, and your safety depends on the availability and quality of equipment in your backpack.
The participant who goes to the doctor or to the judges is obliged to follow their instructions. Judges and doctors can remove from the competition a participant who is not able to continue the race, canceling his Bib number.
The organizers can evacuate the participant, whose condition is at risk, by any ways, including a helicopter.

Time limit
In addition to the total time limit for each distance, there is an interval time limit at the checkpoints , which allows participants to reach the finish line within the overall time limit. To be able to continue the competition, the competitor must leave the checkpoint before the interval time limit at that point is exhausted.
The participant who does not meet the interval time limit will be removed from the competition and his starting number will be cancelled. The removed participant must return to the finish in the shortest and safest way in full autonomy and under his own responsibility.
In case of bad weather conditions and/or dangerous mountain safety conditions, the Organizer can stop the competition, change the route or change the time limits.
Time limits and checkpoints for each distance will be reported in the information bill when you receive the Bib numbers in the competition center.

In case of exit from the distance
You can leave the distance at one of the checkpoints, except when the participant was injured. Having decided to leave the distance, the participant should contact the organizers to cancel his starting number. The participant keeps his Bib number to receive the package with change of clothes at the finish.
The cost of transportation  to the finish is covered by the participant and depends on what point of the distance the transportation takes place and how many participants return on the same vehicle.
If the participant decided to leave the distance outside the checkpoint or camp or decided to go back, against the direction of the track, and met the patrol closing the distance, the patrol cancels the starting number of the participant, after which the participant becomes completely autonomous, beyond the control and responsibility of the organizer.

Security regulations
Participants must follow the marked distance, deviating no more than 50 m.
Members of the same team must be no more than 50 metres apart.
Participants must not leave a marked track or GPS track. If you decide to relax, you can do it at the checkpoint or in close proximity and visibility from the track. The participant Bib number must be visible. It is your responsibility that the closing patrol does not miss you. If the closing patrol passed without noticing the resting participant, the participant will be automatically disqualified.
The organizer may refuse to continue the competition if the participant shows signs of illness or extreme fatigue. Justification of such decision is not required.

In case of emergency
Inform the organizers or the nearest checkpoint what happened, participant number, name, location, time of the incident.
Try to make you or the accident place was easy to detect.
At night, try to go out into the open space and turn on the headlamp.
To indicate your location, you can use a rescue blanket (do not forget to remove before landing the helicopter!).
When the helicopter is over you, and if you need evacuation by helicopter, you have to simulate the letter “Y”, and if evacuation by helicopter is not necessary, you need to simulate the letter” N”, as in the figure.
When the helicopter is landing, it is necessary to pack or remove all items that can blow away.

Changes or cancellations
The organizer can change the distance of the competition and move the location of the camps and checkpoints at any time, without warning.
In case of too adverse weather conditions (a large amount of rain, a large amount of snow on the parts of the track located at a height, a high risk of a storm), the start can be postponed or the competition can be canceled.
In case of bad weather conditions, or due to the bag mountain safety conditions, the Organizer can stop the competition or change the time limit.
In case of cancellation, postponement of the start time for reasons beyond the Organizer’s control, 80% of the entry fee is transferred to the next year.

Fines
Fines can range from 30 minutes for minor violations to disqualification for serious violations. the table shows the fines for different types of violations:

Description fine
Participation under a false name Disqualification
Antisocial behavior, sabotage. Disqualification
Using unauthorized transportation during the competition Disqualification
Movement on the distance after the end of the time limit on the distance section Disqualification
Outside assistance Disqualification
The participant left the marked track or GPS-track. Closing patrol does not see the participant Disqualification
Missing mandatory equipment 1 hour
Garbage left behind 1 hour
Losing your Bib number 1 hour
The Bib number is not visible 30 minutes
Deviation from the marked track (cutting) by more than 50 m, resulting in a reduction of the distance by less than 1 km and / or a reduction of the total climb by less than 100 m 30 minutes
The same, but with a reduction in the distance of more than 1 km and / or climb of more than 100 m Disqualification

 

Disqualification
In case of disqualification, the participant must stop the competition. Organizer is not responsible for disqualified participant or disqualified team.
All temporary penalties will be added to the result of the participant after the finish.
The organizers of the competition are authorized to monitor compliance with the Rules and to impose penalties for violation of the Rules.

Protests
Protests must be submitted to the Organizer in writing form, in English or Russian.
Protests for the result should be submitted no later than 3 hours after the finish.

The copyright of the images
Each ADIDAS x ALPINDUSTRIA ELBRUS RACE participant waives any claim against the Organizer, the Organizer’s partners or those who make the ADIDAS x ALPINDUSTRIA ELBRUS RACE news coverage regarding the copyright of the photos and videos taken during the competition without any time limit, by media type, by quantity or by means of distribution.

Languages
The official languages of the ADIDAS x ALPINDUSTRIA ELBRUS RACE are Russian and English.